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Phi Delta Theta Updates Surrounding Coronavirus (COVID-19)

04.08.2020

Coronavirus (COVID-19) Update from General Headquarters

Phi Delta Theta General Headquarters continues to monitor the COVID-19 situation and how it is affecting our members on their respective campuses. This web page will stay up-to-date with any additional information that GHQ shares.


Tuesday, May 26

Read the Weekly Six – Topics included:

  • Data – Our Undergraduates’ Plans for the Fall
  • Are You A Campus Leader? Student Ambassador Program
  • Student Survey – What’s Most Important to Your Experience?
  • A Message to Seniors from Drew Houston (Dropbox CEO)
  • Electing a Family Engagement Chairman
  • Honoring Our Long-Time Leader (Bob Biggs)

Friday, May 15

Read the Weekly Six – Topics included:

  • Kleberg to be Offered Regionally in 2020-2021
  • A Message to Seniors from Willie Geist
  • Alumni Induction Ceremony
  • Raising Your Hand for University Committees
  • Remaining Socially and Intellectually United
  • LiveLikeLou Outdoor Clean-Up

Thursday, May 14

Kleberg Leadership Experience to Be Offered Regionally in 2020-2021

Since the debut of the Leadership College in 1987, 16,682 members of Phi Delta Theta have made a summer pilgrimage to Miami University in Oxford, Ohio for a transformational leadership experience and an introduction to a brotherhood that transcended their campus experience. Today, this annual conference is known as the Kleberg Emerging Leaders Institute.

The ongoing presence of COVID-19 brings uncertainty to what the next few months may bring. As a vast organization comprised of chapters in forty-two states and five Canadian provinces, the feasibility of hosting any event must consider the health, safety, and logistical challenges of all of our members. For this reason, on May 1, the General Council determined that the most prudent decision was to not host the Kleberg Emerging Leaders Institute on July 31-August 2, 2020 in Oxford.

Read the news


Monday, May 4

Read the Weekly Six – Topics included:

  • Assisting Our Graduating Seniors
  • International Days of Initiation This August
  • LiveLikeLou LUCKIEST May Campaign
  • Young Alumnus Pivots Business
  • Social Media Assets For Chapters
  • Phi Delt Awards Applications

Thursday, April 30

Assisting Our Graduating Seniors

In late March, we offered our graduating seniors who are still looking for employment an opportunity to be featured in this publication. More than 300 individuals responded, and we are excited to see the Phi Delt network go to work to assist them.

Review a resume, connect with them on LinkedIn, offer advice about their desired industry, or lead them to others who can help. These young men deserve our assistance.

Read more


Friday, April 24

Read the Weekly Six – Topics included:

  • Celebrating Our Volunteers
  • The Great LiveLikeLou Outdoor Clean-Up
  • Phi Delt Small Businesses
  • Career Playbook from a 2008 Grad
  • Inspiring Stories About Phis
  • Further Opportunities to Learn

Friday, April 17

Read the Weekly Six – Topics included:

  • Phi Delta Theta Awards
  • Leading During a Crisis
  • Chapter Innovation
  • Enhancing Your Personal and Professional Network
  • Summer Recruitment
  • Summer Report

Friday, April 10

Read the Weekly Six – Topics included:

  • Pittsburgh Convention Postponed to 2021
  • Summer Recruitment Virtual Discussion
  • Servant Leadership – Interview with Bob Biggs
  • Phi Delta Theta Design Bracket
  • Motivation & Goal-Setting – Interview with Vince Fabra
  • Phi Delta Theta Foundation Scholarships Deadline

Thursday, April 9

Convention Rescheduled

In this current climate of uncertainty, and more importantly in the interest of the health and safety of our members and the greater community, the leadership and staff of Phi Delta Theta believe the smartest approach for the General Convention scheduled for this summer at the Downtown Westin in Pittsburgh, Pennsylvania, is to delay for one year until June 2021.

Read the news


Friday, April 3

Federal Assistance for House Corporations

The following Federal Assistance avenues, made available once the Coronavirus Aid, Relief and Economic Security (CARES) Act was passed, was shared with House Corporations.

  • Small Business Administration’s (SBA) Economic Injury Disaster Loans and Loan Advance Program (EIDL)
  • Payroll Protection Program (PPP)

Read the email


Friday, April 3

Financial Need Added to Phi Delta Theta Foundation Scholarship Considerations

In wake of COVID-19, the Phi Delta Theta Foundation Trustees asked that financial need be added to the overall qualifications, considered by selection bodies, during the application and awarding process of their 2020-21 scholarships.


Friday, April 3

Read the Weekly Six – Topics included:

  • A Special Offer for Graduating Seniors
  • Virtual Phikeia Education
  • Supporting Phi Delt-Owned Small Businesses
  • The Power of Phi Delta Theta – Interview with Sean Wagner
  • Phi Delt Foundation Scholarships Criteria Changes
  • Courage in Leadership – Interview with Billy Anderson

Thursday, April 2

Virtual Phikeia Education Introduced for Current New Members

Phi Delta Theta’s virtual Phikeia education experience kicked off for new members whose educational period was cut short due to COVID-19. Each virtual Phikeia meeting covered Phi Delta Theta-specific content, important lessons from the Phikeia Manual, and unique aspects from the Fraternity’s 170 years.

Learn more


Wednesday, April 1

Phi Delta Theta Introduces Initiative to Support Phi Delt-Owned Small Businesses

Small businesses are the heart of our communities, and they need our help during the COVID-19 pandemic. The Fraternity introduced a list and map of Phi Delt-owned small businesses and encouraged its members to support these brothers.

Learn more


Friday, March 27

Read the Weekly Six – Topics included:

  • Three Cardinal Principles in Times of Crisis
  • COVID-19 Frequently Asked Questions
  • Mental Health Conversation with Dennis Gillan
  • Supporting Phi Delt-Owned Restaurants
  • Virtual Brotherhood Building
  • Networking with Phi Delts

Thursday, March 26

Your General Headquarters staff has been working diligently to compile the following list of answers to the most frequently asked questions that we have received from chapter officers, alumni volunteers, and campus partners.

See answers to the most frequently asked questions


Tuesday, March 24

Phi Delta Theta Introduces Initiative to Support Phi Delt-Owned Restaurants

You’ve seen the movement to support local restaurants. We’re 100% on board, and we wanted to do what we can by showcasing Phi Delt-owned restaurants.

Learn more


Monday, March 23

Webinar for House Corporations

Phi Delta Theta hosted a COVID-19 webinar for House Corporations. Topics included operational modifications if staying open, what to do if you close the house and associated processes, rent abatement, employees, insurance questions, federal assistance, and what if a positive case occurs.

View the webinar recording


Friday, March 20

An update to House Corporation members was sent to share best practices for chapter facilities, details about an upcoming webinar, how parent inquiries will be sent along to local House Corporations, and a note about community opportunities during this time.

View the email


Thursday, March 19

This fall, we introduced our Weekly Six email series, a weekly, succinct email to key chapter officers and volunteers, sharing six pieces of important information relevant to that week. We have received great feedback about the series and have decided to use this model for the foreseeable future. Our audience for the email is being increased to all undergraduates, volunteers, and campus partners. We hope the information below and in upcoming weeks will be of value.

View the Weekly Six


Friday, March 13

General Headquarters Support:

In supporting Ohio Governor Mike DeWine to promote social distancing and limit community spread of COVID-19, the Phi Delta Theta General Headquarters has limited it’s in-person staff to only those essential to business activities on a limited basis. The rest of the staff will be working remotely until March 30. All staff can still be reached through a directory by dialing GHQ at 513-523-6345, by email, or social media. All extensions, email addresses, and links to social media accounts can be found here for the Fraternity and here for the Foundation.

General Headquarters is halting all travel for staff and highly encouraging volunteers to transition to remote support for the foreseeable future. We understand that traditional in-person chapter operations may be unable to happen but do want to ensure that you are able to continue to do what you can as a chapter leader moving forward.

Read today’s email sent to chapter leaders about GHQ support


Thursday, March 12

2020 Convention Update

We’re doing our due diligence on Convention and various scenarios, but as of today Convention is scheduled to occur in Pittsburgh in June as planned.

2020 Kleberg Emerging Leaders Institute

Just like with Convention, we’re doing our due diligence on Kleberg and various scenarios, but as of today Kleberg is scheduled to occur in Oxford July 31 – August 2, 2020 as planned.


Wednesday, March 11

University/Government Guidelines

Each University and/or local municipality will communicate their own set of rules and regulations regarding COVID-19. We ask that you follow those recommendations first and foremost. Our utmost concern is the health and safety of our members and those localized guidelines will have the best interest of the community in mind. If any of our suggested actions contradict a local edict, please defer and execute the local guidelines.

Fraternity House Residential Status

If remote or e-learning has been established at your school, we encourage you to follow your institution’s recommendations during the online learning period. If your school is asking students to return to their primary residences during the time when face-to-face instruction is prohibited, please do so. If your members cannot return to their primary residence, we encourage you to plan to allow them to remain in the chapter house if this is allowable by your school. If students are staying in the chapter house during online learning periods, we highly recommend following the Enhanced Facility Specific Actions contained in the next section of this message. t

Enhanced Facility Specific Actions

  • If the members are still residing in the chapter facility, the House Corporation and members living in the chapter house are highly encouraged to:
  • Make hand sanitizers, sanitizing wipes, and other hygienic supplies readily available to brothers and guests
  • Make antimicrobial hand soap available (if not already)
  • Increase the frequency of cleaning and sanitization of common areas, especially bathrooms
    • Under no circumstances should COVID-19 be used as an excuse to assign additional cleaning tasks to new members or Phikeias.
  • Increase HVAC preventive maintenance cycles to ensure filters are cleaned and the system is functioning properly

Gatherings

As mentioned previously, follow any directive from the institution and/or local government as it pertains to the size of gatherings that are allowable. One of the easiest ways to prevent the spread of COVID-19 is to eliminate or limit non-essential social interactions, especially in large group settings.

Initiation and Volunteer Support

Many of our chapters are in the middle or end of the Phikeia Education process. Phi Delta Theta’s General Council has approved the immediate initiation of Phikeias. We encourage chapters, if their local campus guidelines allow for it, to schedule and execute initiation as soon as possible as prescribed within The Ritual. If you have questions about conducting the initiation ceremony within the confines of social distancing, please contact General Headquarters.

Given the growing focus on social distancing from the CDC, we are encouraging Chapter Advisory Boards and Province Presidents to transition to remote support of local chapters.

Virtual Chapter Operations

During this time, in lieu of in-person chapter events, we encourage our chapters and colonies to focus their efforts on the completion of two important Minimum Standards and Chapter Expectations related to our PDT U online learning platform which are due by May 15, 2020:

  • 100 percent of the chapter completes the Your Brother’s Keeper bystander module
  • 100 percent of Phikeias completion of PDT U Friendship, Sound Learning, and Rectitude

Update your chapter’s roster in MyPDT. The health and safety of each member is our utmost priority in this uncertain time. Accurate rosters are vital for us to provide timely communications to all members. Click here for a guide on roster updates.

Additionally, we encourage chapter executive boards to take time to focus on chapter strategic planning by hosting a virtual, executive officer retreat. Use this resource to facilitate a chapter planning strategy session to prepare for summer and fall programs and events.

Phi Delta Theta’s awards application is due May 1. Chapters can work on their application collaboratively at this link. Is your chapter aiming for a Gold Star at Convention? Pages 8 and 9 outline what is needed to receive one.

Review the Chapter Greatness Checklist with your executive committee. Are there any upcoming or outstanding items for the chapter to complete?

Risk Management Policies and Alcohol-Free Housing

In this time of change and instability, General Headquarters wants to reinforce that our policies and procedures are still active and enforceable. If your respective campus has transitioned to a remote or e-learning platform, the daily routine will differ as there are no rigid commitments and the potential of social gatherings outside the normal timeframe can become more prominent. The Chapter Advisory Board and House Corporation should keep a pulse on the situation and address any concerns regarding risk management policies and/or alcohol-free housing policies immediately so that it does not jeopardize chapter status in the future.

If a Chapter Member displays signs of potential illness

Recommendations:

  1. Currently, CDC recommends facilities housing residents follow Interim Guidance for US Institutions of Higher Education to isolate ill persons. Contact your host institution’s health center or state or local health officials for further guidance.
  2. Cleaning and/or disinfecting the chapter facility is best left to professionals.
  3. Regularly check the CDC website for up-to-date information on COVID-19.

Study Abroad/Spring Break

If your chapter has members returning from study abroad or spring break trip, specifically from a CDC Level 3-country, they should not return to the chapter facility until completion of the required fourteen-day self-quarantine. For all international travel return or lodging, we encourage chapters to follow the CDC, campus, and local guidelines on self-quarantine or social distancing.

 

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