A Conference For Emerging Phi Delt Leaders
Behind everything that makes you proud of Phi Delta Theta is strong leadership – leadership based upon our Cardinal Principles of friendship, sound learning, and rectitude. The Fraternity and the Phi Delta Theta Foundation are committed to developing strong leadership skills from the beginning of one’s membership. The Kleberg Emerging Leaders Institute (Kleberg) was created to meet that goal. By bringing together the up and coming freshman and sophomore leaders from our chapters across the United States and Canada, Kleberg creates a Phi Delt learning laboratory, where one is able to learn leadership skills from his peers and distinguished alumni.
It is the expectation of the Kleberg Emerging Leaders Institute Planning Committee and the General Council that all participants at the Institute refrain from the use of alcohol and drugs during the entire program. Any brother not adhering to this policy will be asked to leave and the chapter will be fined $1,000.
All participants should come prepared to learn, have fun, and take their Kleberg Emerging Leaders Institute experience back to their chapter.
The 2020 Kleberg Emerging Leaders Institute will take place from July 31-August 2 in Oxford, Ohio.
The Kleberg draft schedule can be found here.
Registration will open on March 12, 2020.
Per the Chapter Minimum Chapter Expectations & Standards, each Phi Delt chapter must register a total of three delegates to attend the Kleberg Emerging Leaders Institute. Failure to meet the minimum expectations for delegate attendees at Kleberg could result in a $1,000 fine charged to the chapter.
All Kleberg delegates should be young emerging leaders going into their sophomore or junior year. The cost of this program for three delegates is free. Additional delegates may pay the $350 registration fee to attend. All delegates are responsible for their travel costs.
Delegate Types And Kleberg Tracks
In the registration process, you will see multiple tracks and delegate types. Please register for the appropriate program based on the below descriptions:
- Undergraduate Delegates – Participants of the regular Kleberg program. Chapters can register three (3) for free.
- Undergraduate Extra Delegate – Any participants of the regular Kleberg program beyond your chapter’s three (3) required, free delegates.
- Pilot Phikeia Educator Delegate & Pilot Recruitment Chairman Delegate – Both delegates are only available for groups participating in the Pilot Program.
- Honors College Delegate – Recipients of a Whole Man Scholarship from the Phi Delta Theta Foundation will participate in the Shaffer Honors College of Leadership. Whole Man Scholars do not count toward your chapter’s three (3) required delegates.
- Peer Mentor – Peer Mentors are selected through an application process and assist faculty members and staff with group facilitation and conference execution. Peer Mentors do not count toward your chapter’s three (3) required delegates.
- Faculty – Faculty members are also selected through an application process and lead a group of 15-20 undergraduates through their Kleberg experience.
A chapter representative may register all attending members via their MyPhiDeltaTheta dashboard by using the ‘Register Myself and/or Others’ button once the conference has been selected. In addition, each individual is able to register for the Kleberg.
Registration Deadline, Changes and Fees
- Regular Registration = February 28 – April 30
- Registrations between May 1 – June 30 = $25 late registration fee.
- Registrations received on or after July 1 = $50 late registration fee.
- Delegate Changes after June 30 = $50 per delegate change fee.
If a chapter’s official delegate(s) can no longer attend, please notify Renée Crist Lefter. Replacements may be registered online prior to June 30. After June 30, contact Renée Crist Lefter immediately if there are changes.
Once you have completed the registration process you will receive further instructions via e-mail leading up to the Institute.
The General Fraternity offers a reimbursement (round trip to and from the chapter location to Oxford) to only those chapters sending a Phikeia Educator to participate in the 2020 Phikeia Education Pilot Program Track. Chapters outside a 650 mile radius of Oxford, OH will receive a reimbursement rate of $.18 per mile. Those chapters within the 650 mile radius will receive $.08 per mile. Chapter Endowment Funds with the Foundation are also able to assist you with travel expenses. Delegates from those chapters will learn more about this assistance upon registering on-site at Kleberg.
Furthermore, please check with your chapter leadership to determine what support they can provide as chapters often budget for such expenditures.
Travel By Car
If you will be driving into Oxford, report to Hillcrest Hall on the campus of Miami University.
General Directions to Oxford
U.S. Route 27 and State Route 73 are the main highways to Oxford.
From the northeast: I-70 to U.S. Route 127 south to State Route 73 west
From the northwest: I-70 to U.S. Route 27 south
From the south: I-275 to U.S. Route 27 north
From the southwest: I-74 to I-275 north/east to U.S. Route 27 north
From the east: I-75 to State Route 73 west
Hillcrest Hall is located at 301 Western Drive. You may find exact directions to Hillcrest Hall by using a map program or by visiting the Miami University website. A more detailed campus map also on the Miami University web site may also assist you.
Parking for the residence halls for undergraduate delegates will be available at Cook Field, Bachelor Hall, and Thomson Hall. It is strongly advised that you observe all parking signs and restricted areas to avoid parking tickets. The Fraternity will not reimburse for any parking violations. Parking passes and more information will be available at conference check-in.
Parking for volunteers is located all around Heritage Commons. Please be sure to get your parking pass from conference registration before parking to avoid any parking tickets.
If you receive a parking ticket during your time in Oxford, visit their citations page to pay or appeal the ticket.
Travel By Air
If you plan on flying to the Kleberg Emerging Leaders Institute, please follow the simple instructions listed below.
Step One: Travel Dates And Important Information
- ALL FLIGHTS SHOULD ARRIVE AT THE CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT (CVG).
- Schedule your flight to arrive on Friday, July 31 by 1:00 p.m.
- Schedule your flight to depart on Sunday, August 2 after 3:00 pm to allow for travel time to airport.
- To take advantage of complementary shuttle service, you should book travel ONLY to the Cincinnati/Northern Kentucky International Airport (CVG). CVG is located 50 miles from Miami University in Oxford, Ohio. Complimentary shuttle services will be available from CVG on Friday, July 31 and back to CVG on Sunday, August 2.
- Peer Mentors must plan to arrive in Oxford on Thursday, July 30 by 2:00 pm, so plan flight arrivals by 12:30 pm at the latest. You will depart on Sunday after last session ends at 11:00 am.
- New faculty members must plan to be in Oxford by 4:00 PM on Thursday, July 30 for New Faculty Training that begins at 7:00 pm. All other returning faculty members can arrive later in the evening on Thursday, July 30. You may depart on Sunday after the last session at 11:00 am.
Step Two: Book Your Ticket Online
- Visit a flight aggregation site such as Kayak, Expedia, or Orbitz or an airline-specific website to book your flight.
- Finalize your travel arrangements no later than June 30 to take advantage of the cheapest fares.
- As a reminder, the Fraternity does not offer travel reimbursements for the Kleberg Emerging Leaders Institute; therefore, travel costs are the responsibility of the individual attending the event. Ask your chapter if they provide any reimbursement to help defray the travel costs.
Step Three: Let GHQ Know of Your Travel Plans
- Once you have made your air travel arrangements, please notify us of your plans to ensure your seat on the complimentary shuttle. Please email flight itineraries to Renee Crist Lefter.
- Please include as much information as possible including your name, chapter, airline, flight numbers, arrival time, and departure time.
Step Four: Getting to the Airport and Traveling To and From Oxford
- Canadian Phis – Don’t forget your passport!
- Due to increased security at airports, please arrive at least 90 minutes to 2 hours early to ensure you do not miss your flight.
- When you arrive in Cincinnati, proceed to the Delta Airline Baggage Claim area located in Terminal 3. A GHQ representative will be waiting at Carousel 4 to direct you to a shuttle bus to Oxford. Vans will run before and after the buses scheduled (below) starting at 8:00 am, July 31. If you arrive before this time, you can either wait for the shuttle or be responsible for your own transportation to Oxford.
- Friday, July 31 schedule of shuttle buses to the Kleberg Emerging Leaders Institute in Oxford: 8:00 am, 10:30 am, 11:30 am, 12:30 pm, 2:00 pm, and 2:30 pm.
- On Sunday, August 2 six scheduled bus runs will take the majority of delegates back to the airport. The last bus will depart at 4:00 pm. If you do not take advantage of these travel arrangements, you will be responsible for your own transportation back to the airport.
- Schedule of shuttle buses to Cincinnati Northern Kentucky International Airport on Sunday, August : 11:30 am, 12:00 pm, 1:30 pm, 2:00 pm, 3:30 pm, and 4:00 pm.
- The Fraternity will not provide transportation to and from the Greyhound/Amtrak stations or the Megabus drop off point in Cincinnati.
- Bus schedule times are subject to change.
If you have any questions or concerns please contact Renée Crist Lefter at 513-523-6345 for assistance.
The Institute will provide a double room (linens included) for delegates for three nights. Each delegate will be paired with a roommate from another Phi Delt chapter. If travel plans require delegates to arrive one day early, they will be responsible for paying $45 directly to Phi Delta Theta. Lodging for any other extra nights following the Institute, will be delegates’ responsibility at an area hotel.
The Kleberg Emerging Leaders Institute is an alcohol-free event. This policy is in effect from the time delegates enter the township of Oxford, until they depart from the conference on Sunday afternoon. Delegates who choose to ignore the alcohol-free policy will be sent home and the Chapter will receive a $1,000 fine per delegate who violates the policy.
Delegates are expected to participate in all conference sessions, and attendance will be taken at the beginning of each keynote, education session, and small group meeting.
Other expectations include having a lot of fun, meeting hundreds of other Phis, and learning a lot about PDT, leadership, and yourself.
What To Wear
Casual clothing (polos, khakis, and shorts) for the education sessions, chapter meetings, and “recreation time” will be acceptable.
Business casual attire (polo and slacks) will be required for the model initiation.
Workout attire should be packed for the Iron Phi Athletics competition. There will be an Iron Phi 5k during the conference as well.
A t-shirt Swap will be held on one night of the Institute. If you are interested in bringing any T-shirts you would like to exchange with your fellow Phis, there will be time to do so.
Please also bring a t-shirt that has your school name on it for a large group photo.
Apply to be on the Kleberg Faculty
Those who have attended the Institute in the past know that a large factor in a delegate’s experience is their small-group chapter leader. The Fraternity is always in need of effective facilitators who can guide our members through specific learning objectives within the Institute curriculum.
The Kleberg faculty application will be open soon. If you are interested in serving the Kleberg Emerging Leaders Institute as a faculty member, we would encourage you to fill out the online Faculty Application when available and before the deadline of Friday, April 17 at midnight. Final faculty selections are made in early May. Travel and lodging expenses of Kleberg faculty members are covered by the Fraternity.
Apply to Become a Peer Mentor
Through the generosity of Clay & Debbie Jones and their sponsorship of the Leadership & Ethics Academy, the General Council continues to support the Peer Mentor program for the 2020 Kleberg Emerging Leaders Institute. The program focuses on enhancing leadership skills, group facilitation, problem solving, and provides specialized education to become more familiar with the best practices and initiatives of Phi Delta Theta.
Undergraduate Peer Mentors are paired with a faculty member and become an integral part of their respective Kleberg Emerging Leaders Institute chapter. They guide their peers through the programing and have the opportunity to assist the lead faculty member in the facilitation of the chapter meeting curriculum. Each Peer Mentor also assists the GHQ staff in the execution of various aspects of the conference. This gives a Peer Mentor an opportunity to peak behind the curtain of Kleberg to see the amount of teamwork it takes to put on a conference of this scale.
Peer Mentors also participate in specialized educational sessions during the course of the Institute. This includes a wide range of discussions and presentations on vital topics to Phi Delta Theta and the entire interfraternal world. Ultimately, Peer Mentors return to their home chapters with a better appreciation for Phi Delta Theta and with new leadership insight to improve their chapters.
To qualify as a candidate for the Peer Mentor program, a brother must meet all of the following criteria:
- He must have an anticipated graduation year of 2021 or 2022.
- He must have previous chapter or campus leadership experience.
- He must be able to attend the entirety of the conference (July 30-August 2).
- He should have a desire to give back to the Fraternity after graduation as a volunteer or, preferably, an interest in being employed as a Leadership Consultant after graduation.
- He must have at least a 2.5 cumulative GPA.
The Peer Mentor application deadline is Sunday, April 12 at midnight. Final selections will be made in May.
If the nominated brother is selected, his respective chapter is still expected to send three delegates to the Kleberg Emerging Leaders Institute for a total of four delegates at no additional charge.