Conference Overview

A Conference For Emerging Phi Delt Leaders

Behind everything that makes you proud of Phi Delta Theta is strong leadership – leadership based upon our Cardinal Principles of friendship, sound learning, and rectitude. The Fraternity and the Phi Delta Theta Foundation are committed to developing strong leadership skills from the beginning of one’s membership. The Kleberg Emerging Leaders Institute (Kleberg) was created to meet that goal. By bringing together the up and coming freshman and sophomore leaders from our chapters across the United States and Canada, Kleberg creates a Phi Delt learning laboratory, where one is able to learn leadership skills from his peers and distinguished alumni.

The Three Pillars of Kleberg

The Kleberg experience is based on the Three Pillars: Purpose, Networking, and Leadership. These Pillars are not only essential characteristics and skills of exemplary Phis, but they are also the foundation for future success after graduation.

Purpose

Purpose is where we find our inspiration and our guiding principles. It is what gives our studies, actions, and work meaning. In Phi Delta Theta, our purpose stems from The Bond, the Three Cardinal Principles, and our Ritual. The Kleberg Emerging Leaders Institute brings our purpose to life as we explore our foundations that will guide leadership practices. Participants have opportunities to explore our Ritual and enjoy group discussions about its significance and how The Bond and our Ritual can be a map to greatness throughout life.

Networking

“One Man is No Man” takes on a whole new meaning for participants of the Kleberg. In virtually any field one enters after college, few things will be as influential and important as the relationships built over time. Increased networking skills will not only lead to better recruitment practices as an undergraduate, but they will also contribute to one’s professional and personal lives. Attending the Kleberg not only gives one the opportunity to network with over 500 alumni, staff, volunteers, and undergraduates on-site, but participants also gain recruitment skills training and learn best practices that can assist one’s chapter upon returning home.

Leadership

Leadership incorporates decision-making ability, setting examples for others, inspiring shared visions, seeing the larger picture of any situation, as well as discovering the potential of others. Leadership development is at the core of every program in Phi Delta Theta. At the Kleberg, participants learn about different leadership styles in addition to how to lead calmly and effectively through risk management situations. As emerging leaders within Phi Delta Theta, the Kleberg experience helps participants in their efforts to lead change within their chapters, as well as prepares them for leadership roles long after college.

Expectations

It is the expectation of the Kleberg Emerging Leaders Institute Planning Committee and the General Council that all participants at the Institute refrain from the use of alcohol and drugs during the entire program. Any brother not adhering to this policy will be asked to leave and the chapter will be fined $1,000.

All participants should come prepared to learn, have fun, and take their Kleberg Emerging Leaders Institute experience back to their chapter.

Schedule of Events

The 2017 Kleberg Emerging Leaders Institute will take place from July 29 – August 1 in Oxford, Ohio. To view the schedule from last year’s Kleberg, visit this link. The 2017 schedule will be posted when complete.

Registration Info

Registration will be opening mid-March.

Per the Chapter Minimum Chapter Expectations & Standards, each Phi Delt chapter must register a total of four delegates to attend the 2016 Kleberg Emerging Leaders Institute: Three undergraduate delegates for the Kleberg Emerging Leaders Institute and one Phikeia Educator for the Phikeia Educators College.

All Kleberg delegates should be young emerging leaders going into their sophomore or junior year. The delegate for the Phikeia Educators College should be an individual who will be working directly with the chapter’s Phikeia program in the fall. The cost of this program for three delegates is free. Additional delegates may pay the $350 registration fee to attend. All delegates are responsible for their travel costs.

Delegate Types And Kleberg Tracks

In the registration process, you will see multiple tracks and delegate types. Please register for the appropriate program based on the below descriptions:

  • Undergraduate Delegates – Participants of the regular Kleberg program. Chapters can register three (3) for free.
  • Undergraduate Extra Delegate – Any participants of the regular Kleberg program beyond your chapter’s three (3) required, free delegates.
  • Phikeia Educator – Participant in Phikeia Educators College. There is no extra cost for this delegate, and a travel reimbursement will be provided if the chapter sends all three Kleberg delegates and a Phikeia Educators College delegate.
  • Whole Man Scholar – Recipients of a Whole Man Scholarship from the Phi Delta Theta Foundation will participate in the Shaffer Honors College of Leadership. Whole Man Scholars do not count toward your chapter’s three (3) required delegates.
  • Peer Mentor – Peer Mentors are selected through an application process and assist faculty members and staff with group facilitation and conference execution. Peer Mentors do not count toward your chapter’s three (3) required delegates.
  • Faculty – Faculty members are also selected through an application process and lead a group of 15-20 undergraduates through their Kleberg experience.

A chapter representative may register all attending members via their MyPhiDeltaTheta dashboard by using the ‘Register Myself and/or Others’ button once the conference has been selected. In addition, each individual is able to register for the Kleberg.

Individuals serving on the Kleberg Faculty should register online through their MyPhiDeltaTheta dashboard. E-mail Renée Crist Lefter with questions or for further information.

Registration Deadline, Changes and Fees

To qualify for 5 GHQ points, each chapter must register by May 1.

  • Regular Registration = March 15 – May 14
  • Registrations between May 15 – June 30 = $25 late registration fee.
  • Registrations received on or after July 1 = $50 late registration fee.
  • Delegate Changes after June 30 = $50 per delegate change fee.

If a chapter’s official delegate(s) can no longer attend, please notify Renée Crist Lefter. Replacements may be registered online prior to June 30. After June 30, contact Renée Crist Lefter immediately if there are changes.

Once you have completed the registration process you will receive confirmation and further instructions via e-mail leading up to the Institute.

All registration questions should be sent to Renée Crist Lefter at the General Headquarters via e-mail or by phone at (513) 523-6345.

Travel & Lodging

Travel Reimbursement

The General Fraternity does not offer travel reimbursements for the Kleberg Emerging Leaders Institute. However, your chapter may have a Chapter Endowment Fund with the Foundation that will assist you in travel expenses. Delegates from those chapters will learn more about this assistance upon registering on-site at Kleberg.

Furthermore, please check with your chapter leadership to determine what support they can provide as chapters often budget for such expenditures.

Travel By Car

If you will be driving into Oxford, report to Hillcrest Hall on the campus of Miami University.

General Directions to Oxford

U.S. Route 27 and State Route 73 are the main highways to Oxford.

From the northeast: I-70 to U.S. Route 127 south to State Route 73 west
From the northwest: I-70 to U.S. Route 27 south
From the south: I-275 to U.S. Route 27 north
From the southwest: I-74 to I-275 north/east to U.S. Route 27 north
From the east: I-75 to State Route 73 west

Hillcrest Hall

Hillcrest Hall is located at 301 Western Drive. You may find exact directions to Hillcrest Hall by using a map program or by visiting the Miami University website. A more detailed campus map also on the Miami University web site may also assist you.

Parking

Parking for the residence halls for undergraduate delegates will be available at Cook Field, Bachelor Hall, and Thomson Hall. It is strongly advised that you observe all parking signs and restricted areas to avoid parking tickets. The Fraternity will not reimburse for any parking violations. Parking passes and more information will be available at conference check-in.

Parking for volunteers is located all around Heritage Commons. Please be sure to get your parking pass from conference registration before parking to avoid any parking tickets.

If you receive a parking ticket during your time in Oxford, visit their citations page to pay or appeal the ticket.

Travel By Air

If you plan on flying to the Kleberg Emerging Leaders Institute, please follow the simple instructions listed below.

Step One: Travel Dates And Important Information

  • ALL FLIGHTS SHOULD ARRIVE AT THE CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT (CVG).
  • Schedule your flight to arrive on Saturday, July 29 by 2:00 p.m.
  • Schedule your flight to depart on Tuesday, August 1 anytime in the morning but no later than 3:00 p.m.
  • To take advantage of complementary shuttle service, you should book travel ONLY to the Cincinnati/Northern Kentucky International Airport (CVG). CVG is located 50 miles from Miami University in Oxford, Ohio. Complimentary shuttle services will be available from CVG on Saturday, July 29 and back to CVG on Tuesday, August 1.
  • Faculty must plan to be in Oxford by 11:00am on Saturday, July 29. If you are flying, please arrive either Friday night or Saturday morning by 9:30 a.m. You can depart on Tuesday morning at any time.
  • Peer Mentors must plan to arrive in Oxford on Friday, July 28 by 4:00 p.m, so plan flight arrivals by 2:30pm at the latest. You will depart any time Tuesday morning.

Step Two: Book Your Ticket Online

  • Visit a flight aggregation site such as KayakExpedia, or Orbitz or an airline-specific website to book your flight.
  • Finalize your travel arrangements no later than June 30 to take advantage of the cheapest fares.
  • As a reminder, the Fraternity does not offer travel reimbursements for the Kleberg Emerging Leaders Institute; therefore, travel costs are the responsibility of the individual attending the event. Ask your chapter if they provide any reimbursement to help defray the travel costs.

Step Three: Let GHQ Know of Your Travel Plans

  • Once you have made your air travel arrangements, please notify us of your plans to ensure your seat on the complimentary shuttle. Please email flight itineraries to Renee Crist Lefter.
  • Please include as much information as possible including your name, chapter, airline, flight numbers, arrival time, and departure time.

Step Four: Getting to the Airport and Traveling To and From Oxford

  • Canadian Phis – Don’t forget your passport!
  • Due to increased security at airports, please arrive at least 90 minutes to 2 hours early to ensure you do not miss your flight.
  • When you arrive in Cincinnati, proceed to the Delta Airline Baggage Claim area located in Terminal 3. A GHQ representative will be waiting at Carousel 4 to direct you to a shuttle bus to Oxford. Vans will run before and after the buses scheduled (below) starting at 9 a.m., July 29. If you arrive before this time, you can either wait for the shuttle or be responsible for your own transportation to Oxford.
  • Schedule of Shuttle Busses to the Kleberg Emerging Leaders Institute in Oxford – 9 a.m., 11 a.m., 1 p.m., 3 p.m., 3:30 p.m.
  • On Tuesday, August 1 vans will take delegates to the airports to catch early morning flights that leave prior to 9:30 a.m. Five scheduled bus runs will then take the majority of delegates back to the airports. The last bus will depart at 10:30 a.m. If you do not take advantage of these travel arrangements, you will be responsible for your own transportation back to the airport.
  • Schedule of Shuttle Busses to Cincinnati Northern Kentucky International Airport, Tuesday, August 1: 5 a.m., 6:30 a.m., 8:30 a.m., 9:30 a.m., 10:30 a.m.
  • The Fraternity will not provide transportation to and from the Greyhound station or Megabus drop off point in Cincinnati.

If you have any questions or concerns please contact Renée Crist Lefter at 513-523-6345 for assistance.

Lodging

The Institute will provide a double room (linens included) for delegates for three nights. Each delegate will be paired with a roommate from another Phi Delt chapter. If travel plans require delegates to arrive one day early, they will be responsible for paying $45 directly to Phi Delta Theta. Lodging for any other extra nights following the Institute, will be delegates’ responsibility at an area hotel.

Expectations And Attire

Conference Expectations

The Kleberg Emerging Leaders Institute is an alcohol-free event. This policy is in effect from the time delegates enter the township of Oxford, until they depart from the conference on Tuesday morning. Delegates who choose to ignore the alcohol-free policy will be sent home and the Chapter will receive a $1,000 fine per delegate who violates the policy.

Delegates are expected to participate in all conference sessions, and attendance will be taken at the beginning of each keynote, education session, and small group meeting.

Other expectations include having a lot of fun, meeting hundreds of other Phis, and learning a lot about PDT, leadership, and yourself.

What To Wear

Casual clothing (polos, khakis, and shorts) for the education sessions, chapter meetings, and “recreation time” will be acceptable.

Business casual attire (polo and slacks) will be required for the model initiation.

Workout attire should be packed for the Iron Phi Athletics competition. There will be an Iron Phi 5k during the conference as well.

A t-shirt Swap will be held on one night of the Institute. If you are interested in bringing any T-shirts you would like to exchange with your fellow Phis, there will be time to do so.

Please also bring a t-shirt that has your school name on it for a large group photo.

Faculty & Peer Mentor Info

Apply to be on the Kleberg Faculty

Those who have attended the Institute in the past know that a large factor in a delegate’s experience is their small-group chapter leader. The Fraternity is always in need of effective facilitators who can guide our members through specific learning objectives within the Institute curriculum.

The Kleberg call for faculty is currently closed. If you are interested in serving the Kleberg Emerging Leaders Institute as a faculty member, we would encourage you to apply when the application is live. Final faculty selections are made by the end of May. Travel and lodging expenses of Kleberg faculty members are covered by the Fraternity.

Apply to Become a Peer Mentor

The General Council continues to support the Peer Mentor Program for the 2017 Kleberg Emerging Leaders Institute. This program focuses on enhancing leadership skills, group facilitation, and provides specialized education to become more familiar with Phi Delta Theta as a living organization.

The undergraduate peer mentors are paired with a faculty member and become a part of their respective Kleberg Emerging Leaders Institute chapter. They sit with the chapter in the General Sessions and assist the lead faculty member in the facilitation of the chapter meeting curriculum.

Peer mentors also participate in specialized educational sessions during the course of the Institute. Discussions and presentations include topics vital to Phi Delta Theta and the entire interfraternal world.

Each peer mentor assists the GHQ staff in the execution of various aspects of the Kleberg Emerging Leaders Institute.  Peer Mentors return to their home chapters with a better appreciation for Phi Delta Theta and with new leadership insight to improve their chapters.

To qualify as a candidate for the Peer Mentor program,  a brother must meet all of the following criteria:

  • He must be entering at least his junior year.
  • He must have previous chapter or campus leadership experience.
  • He must be able to attend the entirety of the Kleberg Emerging Leaders Institute.
  • He should have a desire to give back to the Fraternity after graduation as a volunteer or, preferably, an interest in being employed as a Leadership Consultant after graduation.
  • He must have at least a 2.5 cumulative GPA.

Apply to Become A Peer Mentor

Deadline for application is Saturday, April 1, 2017 at midnight.

If the nominated brother is selected, his respective chapter can still send three additional delegates to the Kleberg Emerging Leaders Institute for a total of four delegates at no additional charge.