Conference Overview

A Conference For The Future of Phi Delta Theta

The Fraternity and the Phi Delta Theta Foundation are committed to having the premier new member development experience in the fraternity community so as to cultivate the dedication, connection, and drive to become the greatest version of oneself. The Phikeia Educators College was created to meet that vision.

The goal is not to replace current chapter Phikeia programs, but to provide resources to enhance and transform those programs and help them reach their fullest potential. The Phikeia Educators College will provide resources for Phikeia Education Committees that will benefit both chapter and new members. These resources will ensure that all Phikeias will learn the essential facts of membership in Phi Delta Theta. These new resources will not only decrease the burden of Phikeia Education on the chapter, but it will allow the chapters to focus more on chapter history, relationship building, chapter operations, and chapter/campus involvement. The resources provided through the Phikeia Educators College increase the level of education and appreciation for Phi Delta Theta for your Phikeias, while at the same time, providing chapters with a competitive edge on their campus.

The goal of the Phikeia Educators College is to increase the level of learning that occurs during Phikeia Education, and to connect Phikeia Educators with engaging content focused on mastery and performance that will form the foundation for all chapter Phikeia programs.

By bringing together the students involved in our Phikeia Education programs from our chapters across the United States and Canada, the Phikeia Educators College creates a Phi Delt workshop environment, where one is able to obtain resources and best practices, as well as develop skills from his peers and distinguished alumni.

Schedule of Events

The 2017 Phikeia Educators College will be hosted in conjunction with the Kleberg Emerging Leaders Institute and will take place from July 29 – August 1 in Oxford, Ohio.

To view the schedule from last year’s Phikeia Educators College, visit this link. The 2017 schedule will be posted when complete.

Pre-Conference Work

In preparation for the Phikeia Educators College, we are asking all Phikeia Educators to complete the Phikeia Educator online certification module in PDTU. To access the course, log in to myPhiDeltaTheta and click the PDTU link. Select the “All Courses” option in the course catalog and complete the Phikeia Educator course.

Registration Info

Registration will be open mid-March.

Each Phi Delt chapter must register a Phikeia Educator in addition to three Kleberg delegates (total of four). Phikeia Educators College delegates should be the current Phikeia Educator. The cost of this program is free, and the Phikeia Educator will receive a travel reimbursement if all four, required delegates attend. Additional delegates may pay the $350 registration fee to attend.

Delegate Types

  • Phikeia Educator – Primary delegate for the Phikeia Educators College.
  • Phikeia Educator Extra Delegate – Extra delegate for the Phikeia Educators College that costs an additional $350 to attend.
  • Faculty member – Volunteer assisting with the facilitation of the Phikeia Educators College experience.

A chapter representative may register all attending members via their myPhiDeltaTheta dashboard by using the ‘Register Myself and/or Others’ button once the conference has been selected. In addition, each individual is able to register for the Kleberg and the Phikeia Educators College.

Individuals serving on the Faculty should register online through their myPhiDeltaTheta dashboard. E-mail Renée Crist Lefter with questions or for further information.

Registration Deadline, Changes And Fees

To qualify for 5 GHQ points, each chapter must register by May 1.

  • Regular Registration = March 15 – May 14
  • Registrations between May 15 – June 30 = $25 late registration fee.
  • Registrations received on or after July 1 = $50 late registration fee.
  • Delegate Changes after June 30 = $50 per delegate change fee.

If a chapter’s official delegate(s) can no longer attend, please notify Renée Crist Lefter . Replacements may be registered online prior to June 30. After June 30, contact Renée Crist Lefter  immediately if there are changes.

Once you have completed the registration process you will receive confirmation and further instructions via e-mail leading up to the event.

All registration questions should be sent to Renée Crist Lefter at the General Headquarters via e-mail or by phone at (513) 523-6345.

Travel Reimbursement

Travel Reimbursement

The General Fraternity will provide the Phikeia Educator with a travel reimbursement based on $0.08/mile from the chapter’s address with no cap on total mileage. Chapters must send at least a Phikeia Educator and three Kleberg delegates to receive this reimbursement.

Travel By Car

If you will be driving into Oxford, report to Hillcrest Hall on the campus of Miami University.

General Directions to Oxford

U.S. Route 27 and State Route 73 are the main highways to Oxford.

From the northeast: I-70 to U.S. Route 127 south to State Route 73 west
From the northwest: I-70 to U.S. Route 27 south
From the south: I-275 to U.S. Route 27 north
From the southwest: I-74 to I-275 north/east to U.S. Route 27 north
From the east: I-75 to State Route 73 west

Hillcrest Hall

Hillcrest Hall is located at 301 Western Drive. You may find exact directions to Hillcrest Hall by using a map program or by visiting the Miami University website. A more detailed campus map also on the Miami University web site may also assist you.

Parking

Parking for the residence halls for undergraduate delegates will be available at Cook Field, Bachelor Hall, and Thomson Hall. It is strongly advised that you observe all parking signs and restricted areas to avoid parking tickets. The Fraternity will not reimburse for any parking violations. Parking passes and more information will be available at conference check-in.

Parking for volunteers is located all around Heritage Commons. Please be sure to get your parking pass from conference registration before parking to avoid any parking tickets.

If you receive a parking ticket during your time in Oxford, visit their citations page to pay or appeal the ticket.

Travel By Air

If you plan on flying to the Kleberg Emerging Leaders Institute, please follow the simple instructions listed below.

Step One: Travel Dates And Important Information

  • ALL FLIGHTS SHOULD ARRIVE AT THE CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT (CVG).
  • Schedule your flight to arrive on Saturday, July 29 by 2:00 p.m.
  • Schedule your flight to depart on Tuesday, August 1 anytime in the morning but no later than 3:00 p.m.
  • To take advantage of complementary shuttle service, you should book travel ONLY to the Cincinnati/Northern Kentucky International Airport (CVG). CVG is located 50 miles from Miami University in Oxford, Ohio. Complimentary shuttle services will be available from CVG on Saturday, July 29 and back to CVG on Tuesday, August 1.
  • Faculty must plan to be in Oxford by 11:00am on Saturday, July 29. If you are flying, please arrive either Friday night or Saturday morning by 9:30 a.m. You will depart on Tuesday morning at any time.
  • Peer Mentors must plan to arrive in Oxford on Friday, July 28 by 4:00 p.m, so plan flight arrivals by 2:30pm at the latest. You can depart any time Tuesday morning.

Step Two: Book Your Ticket Online

  • Visit a flight aggregation site such as KayakExpedia, or Orbitz or an airline-specific website to book your flight.
  • Finalize your travel arrangements no later than June 30 to take advantage of the cheapest fares.
  • As a reminder, the Fraternity does not offer travel reimbursements for the Kleberg Emerging Leaders Institute; therefore, travel costs are the responsibility of the individual attending the event. Ask your chapter if they provide any reimbursement to help defray the travel costs.

Step Three: Let GHQ Know of Your Travel Plans

  • Once you have made your air travel arrangements, please notify us of your plans to ensure your seat on the complimentary shuttle. Please email flight itineraries to Renee Crist Lefter.
  • Please include as much information as possible including your name, chapter, airline, flight numbers, arrival time, and departure time.

Step Four: Getting to the Airport and Traveling To and From Oxford

  • Canadian Phis – Don’t forget your passport!
  • Due to increased security at airports, please arrive at least 90 minutes to 2 hours early to ensure you do not miss your flight.
  • When you arrive in Cincinnati, proceed to the Delta Airline Baggage Claim area located in Terminal 3. A GHQ representative will be waiting at Carousel 4 to direct you to a shuttle bus to Oxford. Vans will run before and after the buses scheduled (below) starting at 9 a.m., July 29. If you arrive before this time, you can either wait for the shuttle or be responsible for your own transportation to Oxford.
  • Schedule of Shuttle Busses to the Kleberg Emerging Leaders Institute in Oxford – 9 a.m., 11 a.m., 1 p.m., 3 p.m., 3:30 p.m.
  • On Tuesday, August 1 vans will take delegates to the airports to catch early morning flights that leave prior to 9:30 a.m. Five scheduled bus runs will then take the majority of delegates back to the airports. The last bus will depart at 10:30 a.m. If you do not take advantage of these travel arrangements, you will be responsible for your own transportation back to the airport.
  • Schedule of Shuttle Busses to Cincinnati Northern Kentucky International Airport, Tuesday, August 1: 5 a.m., 6:30 a.m., 8:30 a.m., 9:30 a.m., 10:30 a.m.
  • The Fraternity will not provide transportation to and from the Greyhound station or Megabus drop off point in Cincinnati.

If you have any questions or concerns please contact Renée Crist Lefter at 513-523-6345 for assistance.

Lodging

The Institute will provide a double room (linens included) for delegates for three nights. Each delegate will be paired with a roommate from another Phi Delt chapter. If travel plans require delegates to arrive one day early, they will be responsible for paying $45 directly to Phi Delta Theta. Lodging for any other extra nights following the Institute, will be delegates’ responsibility at an area hotel.

Expectations And Attire

The Phikeia Educators College is an alcohol-free event. This policy is in effect from the time delegates enter the township of Oxford, until they depart from the conference on Tuesday morning. Delegates who choose to ignore the alcohol-free policy will be sent home and the chapter will receive a $1,000 fine per delegate who violates the policy.

Delegates are expected to participate in all conference sessions, and attendance will be taken at the beginning of each keynote, education session, and small group meeting.

Other expectations include having a lot of fun, meeting hundreds of other Phis, and learning a lot about PDT, Phikeia education and yourself.

What To Wear

Casual clothing (polos, khakis, and shorts) for the education sessions, chapter meetings, and “recreation time” will be acceptable.

Workout attire should be packed for the Iron Phi Athletics competition. There will be an Iron Phi 5k during the conference as well.

A t-shirt Swap will be held on one night of the Institute. If you are interested in bringing any T-shirts you would like to exchange with your fellow Phis, there will be time to do so.

Please also bring a t-shirt that has your school name on it for a large group photo.

Phikeia Educator Resources

We encourage all Phikeia Educators to research our common Phikeia Education Program resources in advance. Please review the materials on our Phikeia Education Member Resources Page, as well as the Phikeia Education resources made available through your myPDT Dashboard and PDT U.